Legal Documentation

Privacy Policy

This Privacy Policy explains how Sovereign Brief, operated by Whitehall Strategic Alliance Ltd, collects, uses, and protects your personal information when you use our policy intelligence service at sovereignbrief.co.uk.

1. Who We Are

Sovereign Brief is a product of Whitehall Strategic Alliance Ltd ("we", "us", "our"), a company registered in England and Wales. We operate the policy intelligence platform available at sovereignbrief.co.uk, built and maintained by Cardinal AI Systems.

For data protection purposes, Whitehall Strategic Alliance Ltd is the Data Controller. You can contact us at: support@sovereignbrief.co.uk

2. Information We Collect

Information you provide

Organisation name and role (if entered voluntarily)
Document reference titles (if entered voluntarily)
The text content of documents you submit for analysis
Email address if you contact us directly

Information collected automatically

IP address and approximate geographic location
Browser type and version
Pages visited and time spent on the platform
Referring website or source
Device type and operating system

3. How We Use Your Information

We use the information we collect to provide and improve the Sovereign Brief intelligence service, including:

Processing document submissions and generating executive briefs
Improving the accuracy and relevance of our AI analysis
Monitoring platform performance and resolving technical issues
Responding to enquiries and providing customer support
Complying with legal obligations

4. Document Content and AI Processing

Documents you submit are processed by our AI systems, which use the Anthropic Claude API. Document content is transmitted securely to Anthropic's systems for analysis and is not stored by Sovereign Brief after your session ends. We strongly recommend that you do not submit documents containing highly sensitive personal data, classified government information, or confidential client information unless you are authorised to do so.

AI-generated briefs are provided for informational purposes only and do not constitute legal, regulatory, or professional advice.

5. Legal Basis for Processing

We process your personal data on the following legal bases under UK GDPR:

Legitimate interests — to provide and improve our service, ensure security, and prevent fraud
Contract performance — to deliver the service you have requested
Legal obligation — where we are required to process data by law
Consent — where you have given explicit consent for specific processing activities

6. Data Sharing

We do not sell your personal data. We may share data with:

Anthropic PBC — for AI processing of document submissions (under data processing agreements)
Vercel Inc — for hosting and infrastructure services
Analytics providers — for anonymised platform usage statistics
Legal authorities — where required by law or court order

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected. Document content submitted for analysis is not retained after session processing. Server logs are retained for up to 90 days. Contact records are retained for up to 3 years.

8. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Correct inaccurate personal data
Request erasure of your personal data
Object to or restrict processing of your data
Data portability where applicable
Withdraw consent at any time where processing is based on consent

To exercise any of these rights, contact us at support@sovereignbrief.co.uk. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

9. Cookies

We use essential cookies to ensure the platform functions correctly. For full details, please see our Cookie Policy.

10. International Transfers

Some of our service providers, including Anthropic and Vercel, are based in the United States. Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place including Standard Contractual Clauses approved by the ICO.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The date at the top of this page will always reflect the most recent version. Continued use of Sovereign Brief after changes constitutes acceptance of the revised policy.

12. Contact

For any privacy-related questions or requests: support@sovereignbrief.co.uk
Whitehall Strategic Alliance Ltd, United Kingdom